Verification of the Emission Report

DBS IKE can verify the data reported in the emissions report through: detailed testing, including by tracing them back to the primary data source; cross-checking them with external data sources, including ship-tracking data; performing reconciliations; checking thresholds as regards appropriate data; and carrying out recalculations.

Monitoring fuel consumption

You shall define in the monitoring plan which monitoring method is to be used to calculate fuel consumption for each ship and ensure that once the method has been chosen, it is consistently applied.

Actual fuel consumption for each voyage shall be used and be calculated using one of the following methods:

• Method A: Bunker Fuel Delivery Note (BDN) and periodic stocktakes of fuel tanks;
• Method B: Bunker fuel tank monitoring on board;
• Method C: Flow meters for applicable combustion processes;
• Method D: Direct CO2 emissions measurements.

Any combination of these methods, once assessed by DBS IKE, may be used if it enhances the overall accuracy of the measurement.

Monitoring on a per-voyage basis

1. port of departure and port of arrival including the date and hour of departure and arrival;
2. amount and emission factor for each type of fuel consumed in total;
3. CO2 emitted;
4. distance travelled;
5. time spent at sea;
6. cargo carried;
7. transport work.

Monitoring on an annual basis

1. amount and emission factor for each type of fuel consumed in total;
2. total aggregated CO2 emitted within the scope of EU-MRV Regulation;
3. aggregated CO2 emissions from all voyages between ports within the EU, departed from ports within the EU and to ports within the EU;
4. CO2 emissions which occurred within ports within the EU at berth;
5. total distance travelled;
6. total time spent at sea;
7. total transport work;
8. average energy efficiency.

Verification of CO2 emissions

1. the reported data are coherent in relation to estimated data that are based on ship tracking data and characteristics such as the installed engine power;
2. the reported data are free of inconsistencies, in particular when comparing the total volume of fuel purchased annually by each ship and the aggregate fuel consumption during voyages;
3. the collection of the data has been carried out in accordance with the applicable rules; and
4. the relevant records of the ship are complete and consistent.

The verified report must be submitted to the European Commission and the authority of the flag State, through THETIS-MRV.

DBS IKE procedure for the verification of emissions report

DBS IKE will request a series of supporting documents along with the submitted emissions report.  Upon reviewing all submitted documentation a Verification Plan will be submitted to you for review and approval.

Verification Plan

DBS IKE shall draft a verification plan commensurate with the information obtained and the risks identified during the risk assessment.  The verification plan includes information on additional tests and samples to be taken.  As part of the verification programme the verification plan includes:

• information on site visit(s) including a description of what activities will be performed onsite and what activities off-site, as well as information on the systems and processes to be checked and interviews to be performed;
• the way DromonClass plans to check the completeness of data and information.

Site visits

DBS IKE shall carry out site visits for the purpose of gaining sufficient understanding of the company and the ship’s monitoring and reporting system as described in the monitoring plan.  We will determine the location or locations for the site visit on the basis of the results of the risk assessment and after taking into consideration the place where the critical mass of relevant data is stored, including electronic or hard copies of documents of which the originals are kept on the ship, and the place where data-flow activities are carried out.  We will also determine the activities to be performed and the time needed for the site visit. You will be informed through the verification plan.  In case we waive a site visit you will be informed about this decision in advance. Specific conditions apply for waiving a site visit.

Independent Review

DBS IKE performs an independent review ensuring that the emissions report has been verified in accordance with the requirements of the EU-MRV Regulation and that due professional care and judgment has been exercised.  The independent Verifier will not be part of the verification team.

Issuance of Document of Compliance (DoC)

Upon satisfactory verification of the emissions report, DBS IKE issues a Document of Compliance (DOC) for the ship concerned. The Document of Compliance shall be valid for the period of 18 months after the end of the reporting period.

DBS IKE shall inform the European Commission and the authority of the flag State, of the issuance of Document of Compliance through THETIS-MRV.

By 30 June of the year following the end of a reporting period, ships arriving at, within or departing from a port under the jurisdiction of a Member State, and which have carried out voyages during that reporting period, shall carry on board a valid Document of Compliance.

For ships having failed to comply with the monitoring and reporting requirements for two or more consecutive reporting periods and where other enforcement measures have failed to ensure compliance, the competent authority of the Member State of the port of entry may issue an expulsion order which shall be notified to the Commission, EMSA, the other Member States and the flag State concerned.